What to include in a resignation letter
A resignation letter is a formal record that you are leaving. It only needs a few things: that you are resigning, your job title, and your last working day. Anything else, such as thanks or an offer to help with the handover, is a courtesy that helps you leave on good terms.
You don’t need to explain why you are leaving. If you want to give feedback, an exit interview is a better place for it than a letter that stays on your file.
How to resign well
- 1
Check your notice period. Your contract sets how much notice you must give. Count from the day you hand in your letter.
- 2
Tell your manager first. Speak to them in person or on a call, then send the letter straight after so the date is on record.
- 3
Keep it positive. You may need a reference from this employer one day. Stick to facts and thanks.
- 4
Offer a handover. Write down what you are working on and who should take it over. It is remembered long after you leave.
- 5
Keep a copy. Save the letter and any reply, in case questions come up about your notice or final pay.
All 3 resignation letter templates
Formal
A standard, professional notice. Works for any employer.
[Today’s date] Dear [Your manager’s name], Please accept this letter as formal notice of my resignation from my position as [Job title] at [Company]. In line with my notice period, my last working day will be [Your last working day]. I will do everything I can to make sure the handover is smooth before I leave, including finishing my current work and helping to train my replacement. Thank you for the opportunities I have had during my time at [Company]. I wish you and the team every success. Yours sincerely, [Your name]
Short and simple
Just the essentials, for when less is more.
[Today’s date] Dear [Your manager’s name], I am writing to resign from my role as [Job title] at [Company]. My last working day will be [Your last working day]. Thank you for your support during my time here. Please let me know how I can help with the handover. Kind regards, [Your name]
Warm and grateful
For leaving on good terms with a manager you’ve valued.
[Today’s date] Dear [Your manager’s name], I am writing to let you know that I am resigning from my position as [Job title] at [Company]. My last working day will be [Your last working day]. This was not an easy decision. I have learned a great deal here, especially [What you’ve valued most], and I am grateful for your support and guidance. Over the coming weeks I will make sure my work is handed over properly and that the team has everything it needs. I hope we stay in touch. Thank you again for everything. Warm regards, [Your name]
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